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Effective Date: 01.04.2025

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Swiss National Day London (“we”, “us”, or “our”) is committed to protecting your privacy and handling your personal data with care and transparency. This policy outlines how we collect, use, and store your information, and how we use cookies when you visit our website.

 

1. Who We Are

Swiss National Day London is a non-profit, volunteer-led initiative that organises community events for Swiss nationals and friends of Switzerland living in the UK.

Contact: snd.hello@outlook.com
Website: www.snd-london.com

 

2. What Personal Data We Collect

When you interact with us—online or at our events—we may collect the following personal data:

• Name, email address, and contact information

• Registration and ticketing details

• Payment details (handled securely by third-party providers)

• Photos or videos taken at events (with appropriate consent)

• Social media interactions (e.g. tags, mentions, messages)

• Feedback or messages you send us

 

3. How We Use Your Data

We use your personal data to:

• Manage event registrations and attendance

• Share event-related updates and logistical information

• Process payments and issue refunds

• Promote our events (including photos or testimonials, with consent)

• Improve the user experience of our website and communication tools

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4. Legal Basis for Processing

We process your data on one or more of the following legal bases:

• Consent – when you subscribe or voluntarily provide data

• Contract – to fulfil event or registration-related commitments

• Legitimate interest – for community outreach and event promotion

• Legal obligation – for insurance, financial, or regulatory compliance

 

5. How We Store and Protect Your Data

We store data in secure, access-restricted systems. Any third-party platforms we use (e.g. Eventbrite, Stripe, Google Forms) manage your data according to their own privacy standards.

We never sell your personal data to third parties.

 

6. Data Retention

We retain data only as long as needed for the purpose it was collected:

• Event data: up to 12 months after the event

• Financial records: up to 7 years (for legal compliance)

• Email lists: until you unsubscribe or request removal

You can request deletion or correction of your data at any time (see Section 8).

 

7. Photography and Media

We may take photos or videos at our events for promotional purposes. Where appropriate, we will seek consent. You can opt out by informing us at the event or by email in advance.

 

8. Your Rights Under GDPR

You have the right to:

• Access your personal data

• Correct or update any inaccuracies

• Request deletion of your data

• Withdraw consent at any time

• Object to certain processing activities

• File a complaint with the UK Information Commissioner’s Office (ICO)

 To exercise these rights, email us at snd.hello@outlook.com

 

9. Cookie Policy

Our website uses cookies to enhance your browsing experience and analyse website traffic.

What Are Cookies?

Cookies are small text files placed on your device when you visit our website. They help us:

• Remember your preferences

• Analyse website usage and performance

• Improve our website content and user experience

Types of Cookies We Use:

• Essential cookies – Necessary for website functionality (e.g. navigation)

• Analytics cookies – Help us understand how visitors use our site (e.g. Google Analytics)

• Performance cookies – Measure the performance of pages and features

Managing Cookies:

You can manage or disable cookies in your browser settings. Please note that disabling some cookies may affect website functionality.

For more information, visit www.allaboutcookies.org.

 

10. Updates to This Policy

We may update this policy from time to time. The most recent version will always be available on this page.

Questions?
Contact us at snd.hello@outlook.com
Visit: www.snd-london.com